Using Xerox Gen 2 Cloud Terminal

Registering your card

See Card registration at the MFD.

Logging in and out

Logging in

1. The authentication method depends on how your administrator configured the terminal. You can log in via card, PIN (Short ID), username/password, or their combinations. Follow the instructions on the screen.
   Example for login via card:
   

   

   
   

2. You will see the Cloud Terminal home screen – My quick actions application.

3. If the authentication fails, you will see an error message saying "You have placed unknown or damaged card."
4. If your card is not registered, you will see a message "Your card has not been activated yet." You must register your card. See Card registration at the MFD.
5. If the authentication screen is kept awake for too long and the device has a long enough timeout, the following screen appears and card authentication becomes temporarily disabled. Tap anywhere on the screen to resume the authentication process.
   

   

   
   
6. To change the language during authentication, tap the language icon in the top-right corner.
   

   

   
   

My quick actions applications

My quick actions application allows you to access frequently used functions, such as print all jobs or use a scan workflow immediately after login. The quick action buttons are displayed according to your rights and scan workflows assigned to you.

Printing and managing jobs

1. Log in to the Cloud Terminal. You will see My quick actions screen.
   

2. If you wish to release all of your print jobs, tap Print all.

3. If you wish to release only a specific print job or jobs, tap My print jobs.

4. My print jobs screen will be displayed. Select the print job(s) you wish to print from the list on the Waiting tab and tap Print. You may also delete selected print jobs by tapping Delete.
   

   

   
   

5. If you've sent an additional print job while logged in at the MFD, tap Reload jobs on the MFD.

6. To modify the finishing options (Color, Sides, and the number of copies) before printing, tap the cogwheel icon next to the job.
7. Change the settings according to your needs and tap Print.
   

   

   
   
   

   The Color option is greyed out on MFDs that don't support color printing.

   
   
8. After tapping Print, you will see a status screen with progress.
   
9. After the last job has been delivered to the MFD and printed, a success message will appear.
10. If any job fails to be printed, the following error message with the number of failed jobs will appear: "X/Y jobs failed to print. Please try again or contact your administrator."

Copying

1. To make a quick one-sided copy with automatic color selection, tap Quick Copy in My quick actions. The copying process will start without any further dialogue windows.
   

   

   
   
2. To modify settings before copying, tap Copy in My quick actions.
3. Change the Basic settings and the Advanced settings according to your needs and tap Copy.
   

   

   
   

   

4. If you are copying multiple batches of documents, or if the document should be rotated during the scanning phase, you will see the following screen. Tap Continue to copy another page, or tap Cancel to cancel the entire copying session.
   

   

   
   

Scanning

1. Log in to the terminal. You will see My quick actions screen.
2. You can run scan workflows from My quick actions screen or from My scan workflows screen.
3. My quick actions screen displays the first three workflows from all scan workflows that your administrator made available to you. Tap the workflow you wish to execute. The workflow will start immediately.

4. My scan workflows screen displays the list of all scan workflows available to you.
   

   

   
   
   

   If none are available, you will see a "No scanning workflows available" message.
5. Tap the workflow you wish to execute. The workflows that do not require any user input are called instant workflow and are marked with a flash icon. If you need more information on a particular worklow and how to use it, tap the  icon.
6. If a workflow is marked with Input required, tapping it will take you to Workflow settings and/or Scan settings. Note that the available settings depend on how your administrator configured the workflow. Alternatively, you can access these settings by tapping the gear icon.

   1. The Workflow settings tab is displayed only if the workflow has at least one user input. Fill in the required information (marked in red). You can leave the other fields empty if you do not wish to modify them.
      

      

   2. The Scan settings tab is displayed only if the workflow has at least one scan setting. Select the options according to your needs.
      

      

      
      
   3. Tap Scan.
7. While scanning, you will see the Scanning workflow in progress screen. When scanning from glass or having Merging originals enabled, the following screen will be displayed when the scanning is finished.
8. If the workflow was successful, you will see a message "Your scan has been completed." If there was a problem or if you canceled the workflow, you will see a message "Your scan job failed" with the details of the problem.
9. If you want to continue scanning, insert more documents into the document feeder. Otherwise, tap Finish.