At the MFP - Scan to Email
Quick Scan to Email 📧⚡
Your One-Touch Digital Magic!
Got a document that needs to become an email attachment faster than you can say "paperless office"? The Quick Scan to Email button is your new best friend! It's like having a personal assistant who specializes in turning paper into perfectly formatted digital files and sending them wherever they need to go.
How It Works (The Magic Explained) ✨
The Quick Scan to Email feature is designed for maximum convenience:
One-touch operation - no complicated menus to navigate
Instant scanning - place your document and go!
Direct email delivery - straight to your inbox (or wherever you want it)
Pre-configured settings - your admin has already set up the perfect scan settings
Think of it as the "easy button" for document digitization! 🔴
Using Quick Scan to Email 🚀
Step 1: Get Ready
Log into the MFD using your card, PIN, or credentials
Look for the Quick Scan to Email button on your My Quick Actions screen
It should be right there waiting for you - no hunting required!
Step 2: Load Your Document
Place your document in the document feeder or on the scanner glass
Face down on the glass, face up in the feeder (just like always)
Step 3: The Magic Moment
Tap the Quick Scan to Email button
That's it! The workflow starts immediately - no additional settings needed
During the Scanning Process 📄
What You'll See:
"Scanning workflow in progress" screen appears
Real-time status as your document gets processed
Options to continue if you have multiple pages
For Multiple Pages:
From the glass: You'll get a "continue or finish" prompt after each page
When done: Tap "Finish" to complete the scan
If Paper Size Isn't Recognized:
The system will ask you to select the paper size manually
Tap "OK" to continue, or "Cancel scanning" if something went wrong
Pro Tips for Scanning Success 💡
Before You Scan:
Check document orientation - face down on glass, face up in feeder
Remove staples and clips - your scanner will thank you
Straighten curled papers - flat documents scan better
During Scanning:
Don't move the document once scanning starts
Wait for the "continue or finish" prompt before adding more pages
Use the document feeder for multi-page documents - it's faster!
When Things Don't Go According to Plan 🤔
"I Don't See the Quick Scan Button!"
Check your permissions - you might not have scan rights assigned
Look for other scan options - it might be called something slightly different
Contact your admin - they can check your workflow assignments
"The Scanner Jammed!"
Don't panic - you'll see a "Scanning error" screen
Remove the jammed paper carefully
Choose your next move:
"Continue scanning" to pick up where you left off
"Cancel scanning" to start over
"My Email Never Arrived!"
Check your spam folder - sometimes it ends up there
Verify the email address was correct
Wait a few minutes - large files can take time to process
Check with your admin if emails consistently don't arrive
The Bottom Line 🎯
Quick Scan to Email is designed to be exactly what it sounds like - quick! Your administrator has pre-configured all the technical settings, so all you need to worry about is placing your document and telling it where to go.
It's the digital equivalent of having a super-efficient postal service that never loses mail, works 24/7, and delivers instantly.
Just tap, scan, and watch your paper documents transform into perfectly formatted digital files that land exactly where they need to be! 📧✨