At the MFP - Scan to Email

Quick Scan to Email 📧⚡

Your One-Touch Digital Magic!

Got a document that needs to become an email attachment faster than you can say "paperless office"? The Quick Scan to Email button is your new best friend! It's like having a personal assistant who specializes in turning paper into perfectly formatted digital files and sending them wherever they need to go.

How It Works (The Magic Explained) ✨

The Quick Scan to Email feature is designed for maximum convenience:

  • One-touch operation - no complicated menus to navigate

  • Instant scanning - place your document and go!

  • Direct email delivery - straight to your inbox (or wherever you want it)

  • Pre-configured settings - your admin has already set up the perfect scan settings

Think of it as the "easy button" for document digitization! 🔴

Using Quick Scan to Email 🚀

Step 1: Get Ready

  1. Log into the MFD using your card, PIN, or credentials

  2. Look for the Quick Scan to Email button on your My Quick Actions screen

    • It should be right there waiting for you - no hunting required!

Step 2: Load Your Document

  1. Place your document in the document feeder or on the scanner glass

    • Face down on the glass, face up in the feeder (just like always)

Step 3: The Magic Moment

  1. Tap the Quick Scan to Email button

    • That's it! The workflow starts immediately - no additional settings needed

During the Scanning Process 📄

What You'll See:

  • "Scanning workflow in progress" screen appears

  • Real-time status as your document gets processed

  • Options to continue if you have multiple pages

For Multiple Pages:

  • From the glass: You'll get a "continue or finish" prompt after each page

  • When done: Tap "Finish" to complete the scan

If Paper Size Isn't Recognized:

  • The system will ask you to select the paper size manually

  • Tap "OK" to continue, or "Cancel scanning" if something went wrong

Pro Tips for Scanning Success 💡

Before You Scan:

  • Check document orientation - face down on glass, face up in feeder

  • Remove staples and clips - your scanner will thank you

  • Straighten curled papers - flat documents scan better

During Scanning:

  • Don't move the document once scanning starts

  • Wait for the "continue or finish" prompt before adding more pages

  • Use the document feeder for multi-page documents - it's faster!

When Things Don't Go According to Plan 🤔

"I Don't See the Quick Scan Button!"

  • Check your permissions - you might not have scan rights assigned

  • Look for other scan options - it might be called something slightly different

  • Contact your admin - they can check your workflow assignments

"The Scanner Jammed!"

  • Don't panic - you'll see a "Scanning error" screen

  • Remove the jammed paper carefully

  • Choose your next move:

    • "Continue scanning" to pick up where you left off

    • "Cancel scanning" to start over

"My Email Never Arrived!"

  • Check your spam folder - sometimes it ends up there

  • Verify the email address was correct

  • Wait a few minutes - large files can take time to process

  • Check with your admin if emails consistently don't arrive

The Bottom Line 🎯

Quick Scan to Email is designed to be exactly what it sounds like - quick! Your administrator has pre-configured all the technical settings, so all you need to worry about is placing your document and telling it where to go.

It's the digital equivalent of having a super-efficient postal service that never loses mail, works 24/7, and delivers instantly.

Just tap, scan, and watch your paper documents transform into perfectly formatted digital files that land exactly where they need to be! 📧✨